LAUC E-Journal Conference Call

3/21/05

Present:  Dan Goldstein, Janet Martorana, Andrea Duda, Anita Colby

Absent:  Angela Riggio

 

Dan hasn’t put any documents on the committee website, but will do so.

He feels we are in good shape in terms of completing the charge, except for the question of institutional partners.

 

Editorial Board:   As a first step, the LAUC Board should appoint a small working group that could 1) select from its members an editor-in-chief for the journal; 2) determine policies; 3) write guidelines and formal documents; 4) formalize the role of the editorial board; 5) work with a graphic artist to determine the look of the journal; 6) select editors and topics for the first year’s production; and 7) expand membership in reasonable ways.  The editorial board would have both advisory functions and working roles.  The expanded editorial board would include high-profile, well-connected people in the field would could help recruit guest editors, peer review panelists, and institutional partners.   The full editorial board will take on the role of soliciting guest editors and reviewing issue proposals after the first year. 

 

Editor-in-Chief:  The editor-in-chief will coordinate the work of the guest editors and work with the E-Scholarship repository to upload the journal issues.  The editor-in-chief will be responsible for ensuring that the publication timeline is met.  The editor-in-chief would also be responsible for reporting back to the LAUC Executive Board and other Institutional Partners.  The editor-in-chief should write guidelines for guest editors, in terms of what they are required to do and submit.  Guest editors need to make a formal commitment to carrying through the work as outlined.

 

Student Assistant:  The question of whether the editor-in-chief will need a student assistant is debatable.  Many of the coordinative tasks are not appropriate for a student assistant, the clerical work involved in uploading to the E-scholarship repository isn’t terribly time consuming, and many tasks common to a print environment – photocopying and filing – aren’t relevant to an electronic environment.  It was felt that the editor-in-chief would need to keep his/her own records on articles out for reviews, reviewer comments back to the authors, etc.  It wasn’t clear what exactly a student assistant could be assigned to do.

 

Graphic Artist:  It was agreed that hiring a graphic artist to come up with a graphic identity for the journal would be a worthwhile one-time expenditure.

 

Institutional Partners:  LAUC can’t cover the costs of this journal on its own.  Institutional partners are important.  The expectations of Institutional Partners, in terms of financial commitment, release time for editors, should be spelled out by the Editorial Board.  An expectation is that the Institutional Partner would have a seat on the Board.

 

Copy editor:  Could be free lance; could be the work of members of the editorial board.  Free lance will cost on an ongoing basis.  Many sources stress the importance of the copyeditor in maintaining a credible publication.

 

 

ACTION ITEMS:

 

1)      Role of editorial board, editor-in-chief, and guest editor needs to be fleshed out.  (ANITA)

2)      Mission statement and justification, including a rationale for supporting the project (DAN)

3)      E-repository software exploration – what it can do, what it requires (ANGELA – report to the group on what she’s learned so far)

4)      Market Assessment (ALL)  -- (NOTE: I need clarification about what we mean here)